Promotional Agency Frequently Asked Questions (FAQs)

Sponsorship Support - Sport Event Promotions - Sponsorship Promo Agency

The most common frequently asked questions (FAQs) asked by candidates and hirers can be found on this page.

If your questions are not covered here or they are more specific, please do not hesitate to call PromoStaff on (03) 9246 0433. Our specialist promotions agency team will be glad to provide you with the right answer!


Job Seekers FAQ

  • Why should I work with a recruitment agency?

    Working with employment agencies is just one of many ways of maximizing your chances of securing a new role. Staff Agencies often act as the ‘middle-man’ identifying and connecting you with the needs of organisations. Around 20% - 50% of jobs are advertised by recruitment agencies so it is likely you will apply for a job advertised by staff agencies on behalf of their clients. You should also register on multiple employment agency websites by uploading your resume as staff agencies will usually search their own database for candidates before advertising roles, whether they be permanent, temp or contract positions.

  • What does a recruitment agency do?

    Recruitment Agencies operate on behalf of their clients the recruiters. Recruitment Companies are external service providers who source candidates for employers to employ directly. Recruitment Agencies also frequently offer temporary or contract staffing services where they on-hire (or 'on-sell') candidates, whom the staff agency employs, to their clients.

  • What happens after you have applied for a job through a employment agency?

    Recruitment consultants typically manage multiple jobs at once. Candidates resumes are reviewed and short-listed, selected candidates are interviewed by the recruiter and those candidates whom the recruiter believes are suitable for the role will then have their resumes forwarded on to the clients. If the client chooses to interview the candidate this will then be arranged via the recruitment consultant. Often there is testing and assessments, plus sometimes multiple rounds of interviews, before reference checking is conducted by the staffing agency prior to an offer of employment being presented to the successful candidate. This process can sometime occur quickly, however on average takes between 3 - 5 weeks to take place. It is not usually after a candidate has accepted a role, and in some cases actually starts working, that staffing agencies will then notify other applicants that they were unsuccessful in their application.

    Often no notifications are made, with all applicants made aware at the outset of the process that only successful applicants will be contacted by the staff agency. Don’t despair as you can always call employment agencies to ask them about the status of your application and your resume is also usually kept on file in case another role that better suits your skills and background becomes available. You may also be added to a mailing list where you will receive notification about future roles that you can apply for.

  • What should I expect from a staff agency if I am short-listed for a role?

    The recruitment starts with the submission of your resume. From there you can expect from a recruitment consultant if your skills and experience best match with a vacancy being recruited for. If you aren’t judged to be the most suitable candidate your resume will be retained in their candidate talent database to be matched with future employment opportunities. The Recruiter will then strive to meet you before presenting your application to their client. Through the client’s interview process you’ll be supported by the recruitment agency with meeting preparation, continued communication, constructive feedback and salary negotiation advice.

  • As a candidate, do I have to pay for the services of a recruitment agency?

    No the service is FREE! Almost all recruitment companies are paid by either organisations or on some occasions the government to help unemployed candidates find work. Staffing Agencies such as PromoStaff benefit that you register for work with them, as it makes it much easier to source fantastic talent on behalf of their clients who pay them for their service. Registering with staff agencies is FREE and even if you are offered a role it is the clients of the staff agency who pays a fee for their services.

  • Why register with PromoStaff?

    With PromoStaff you will be partnering with a sponsorship support specialist. We understand the employment market and specific requirements of our clients. When you register with PromoStaff you gain access to FREE CareerController tools to assist you manage your career. You will not only become a candidate for more than 12,000 jobs advertised on PromoStaff every year, but also be matched with and be able to apply for millions of jobs sourced via our affiliate network.
    The easiest way to register with PromoStaff is to clicking Find Work. You can also apply for jobs that we list on our website. Make sure you have updated your resume before starting the register for work process.

  • What will PromoStaff do for me?

    In simple terms, we work on behalf of thousands of recruiters throughout Australia to attract suitably qualified candidates for their temporary and permanent vacancies. PromoStaff will match your education and credentials, career aspirations and skill set against our clients’ hiring needs. If you are the best fit then you may be shortlisted and invited for either a preliminary interview with PromoStaff, an interview directly with the our employer client or both before an offer of employment is made to the successful candidate.

  • Can I just email my resume directly to recruitment companies?

    Most larger recruitment companies use sophisticated databases to search for an identify candidates that match the needs of employers. You need to register on employment agency websites in order for your resume to be uploaded into their talent database. Applying for jobs on jobs board such as Seek or Indeed does not necessarily mean you have been registered on their database so it is often worthwhile both applying directly for roles and also registering on a staff agency website. For PromoStaff you should complete your personal details and upload your resume here Find Work
    Of course, you may be asked by staffing agencies on occasions to email your resume directly. Sometimes this is because they want your resume in a MS Word (or similar editable) format so that they can remove your contact details from your resume in order to forward it to hirers.


Recruitment Agencies Services

  • How does PromoStaff source the best sponsorship support candidates?

    After more than 13 years, PromoStaff has earned an Australian wide reputation from candidates for supporting their careers and matching them with roles from some of the largest, and also smallest, employers. With between 200 and 500 new registrations on our PromoStaff.com.au website every week, PromoStaff has a talent database of more 125,000 candidates looking to maximise their career success. Candidates are given FREE access to CareerController where they can manage job applications, see roles that match their requirements and update their profile with the latest experience, motivation and achievements. We also have access to an affiliate network and jobs boards that provides us with access to millions of capable sport event promotions, sponsorship promo agency or sponsorship support candidates, whether your operation requires permanent, recruitment agencies or recruitment companies staffing services.
    Call us on (03) 9246 0433 to discuss your company's needs to discover why PromoStaff has a reputation for service excellence as one of the top 3 recruitment agencies in Australia.

  • What are the qualities of a great recruiter?

    Recruitment consultants, also known recruiters and resourcers (who just focus on candidates), are typically outgoing, sociable, organized, good communicators and motivated. They may specialize in permanent recruitment, temporary staffing, executive search (“head hunting”), specific role types (e.g. IT, engineering, accounting, change management, etc.) or be generalists running a “360 degree desk” (managing the sourcing of clients and candidates, recruiting process and achievement of budget gargets) with end-to-end responsibility. To be a successful recruitment consultant there are few top qualities that differentiate average recruitment consultants from great recruiters.

    • Extrovert & Confident – There’s a reason that the industry tends to attract extroverts. Working as a recruiter involves a lot of interacting with people, whether it be on the phone or face-to-face. The industry tends to attract extroverts with a social confidence to engage with people at any level.
    • Great Communication Skills – Recruiters are constantly on the phone, sending emails, writing job ads or providing feedback on position descriptions and employment contracts. They spend from the start of the day to the end of the day (and often in the evenings and weekends) communicating with clients and candidates in order to get the perfect match.
    • Approachable & Good Listener – Recruiters need to be approachable and create long lasting genuine relationships. Candidates and even clients need to feel confident in expressing their personal opinions, reservations and concerns with someone whom they trust and who they feel is actively listening to them. A great recruiter’s ability to gain a deep insight into both the employer and candidate that really distinguishes them apart. This is essential in order to create a long-term relationship which ideally created with both employers and candidates (including those who were ultimately unsuccessful).
    • Sales & Target Driven – Recruitment consultants must firstly sell their service to the employer and then they must sell the job to the candidate. As with any sales, both parties need to benefit from the process or they won’t proceed. The recruitment industry is very competitive with most recruiters employed on a base salary with commission or bonuses comprising a large percentage of their on-target earnings. If they are not achieving the results they won’t survive!
    • Multi-Tasker & Super Organised – Recruiters need to work on a number of jobs at the same time, often with short-lead times. To be successful a good recruiter will need to juggle multiple tasks and projects simultaneously. Priories can be easily changed by clients requiring someone to start tomorrow or a candidate not showing up to their first day, so they must also be good at managing their time effectively under pressure.
    • Patience – Things don’t always go to plan with dealing with people. Whether it is a candidate withdrawal, client changing their minds or leaving 20 messages without getting through to anyone, recruiters need to be flexible and patient. Typically, they are very conscience so it is also a personal challenge if they feel like candidates (and very occasionally clients) whom they trust to do the right thing let them down. It doesn’t happen very often but can be particularly frustrating when their reputation is at stake!

    PromoStaff is always after fantastic Recruitment Consultants. If you believe you have the above qualities and are already (or might become) a fantastic recruitment consultant visit our Career Contact Us Form and include a link to your LinkedIn profile.

  • We have a PSA or PSL in operation. How can I use PromoStaff?

    Over the years we have worked with many companies where a Preferred Supplier List (PSL) or Preferred Supplier Agreement (PSA) is in place for hiring services which does not include PromoStaff. Typically PromoStaff is approached by organisations who are struggling to find suitable candidates through their normal employment partners. In this situation we always suggest that authority is first sort to work with PromoStaff. This may require us speaking to your commercial team so that agreement can be reached on commercial terms. We are happy to work with you to justify why PromoStaff should be engaged as your recruitment partner, whether it is on a one-off role or as an ongoing PSL or PSA recruiting partner. Whatever the scenario, if you need the best candidates give PromoStaff a call on (03) 9246 0433 so we can discuss your organisation's staffing needs.

  • Do you employment agencies offer replacement guarantees if things don’t work out?

    Absolutely! We do expect candidates we have sourced to be very well matched to the roles. PromoStaff does however guarantee to provide you with an alternative candidate for the same position if the original candidate departs or is dismissed within 3 months. In our experience 3 months provides plenty of time for a candidate to settle nicely into the role. In our experience it’s unusual for carefully recruited and well matched candidate to leave a position. Perhaps our clients’ high retention rate is because we spend so much time carefully matching candidate motivation, skills, experience, aspirations and achievements to your needs in order to source you the perfect candidate.

  • What sectors or industries do employment agencies operate in?

    Each year recruitment agencies place hundreds of thousands of professional candidates into permanent and contract roles across a broad range of industries and job categories. These include:

    • Accountancy & Finance
    • Architecture
    • Banking & Financial institutions
    • Construction
    • Digital Technology
    • Engineering
    • Executive Search
    • Healthcare
    • HR
    • IT
    • Legal
    • Marketing
    • Mining
    • Office Support
    • Oil & Gas
    • Property
    • Sales
    • Supply Chain & Logistics

    No matter what service you are seeking, give PromoStaff a call on (03) 9246 0433 so we can discuss your organisation's staffing needs.

  • How much do recruitment agencies charge?

    Other than executive search where an upfront retainer usually charged, recruitment agencies typically don’t charge any upfront fees unless they source a fantastic candidate who starts working for their clients. Recruitment Agencies typically charge for permanent recruitment a placement fee of between 10% and 28% of the annual salary package of the candidate. For temporary staffing services the margin varies significantly based on such factors as the volume of work, length of the role, candidate salary rate and whether there is a preferred supplier agreement (PSA) in place, and with an average per hour margin of $9 to $27 per hour after direct employment costs.

    When calculating temp or contract margins a temporary staff agency typically take into consideration such factors as:

    • How many staff does the client require?
    • What is the duration of assignment? (if not Permanent)
    • What is the potential for repeat business?
    • Will we be added to the Preferred Supplier List (PSL)? Will a Preferred Supplier Agreement (PSA) be put in place?

    Contact PromoStaff on (03) 9246 0433 to speak to a Consultant about your organisation's recruiting needs. Alternatively click on Find Staff or complete a Contact Us enquiry.

  • How is PromoStaff different to other recruitment agencies?

    We are consistently ranked in the top 6 staff agencies in Australia for our talent matching capability, service excellence and hiring processes. Feedback from regular surveys of our clients and candidates is that our consistant delivery of service excellence stems from our focus on:

    • Apply smarter staffing solutions that optimise employer and jobseekers outcomes
    • Exceed customer expectations and add value at every interaction
    • Quality, service and value will not be compromised
    • Services expectations will be communicated, mutually agreed and continuously surpassed
    With a vision to providing optimum solutions for uniting jobseekers and employers, PromoStaff aims to be the best recruitment agencies throughout Australia and the preferred career partner of job seekers nationally. At PromoStaff we also carefully select and hire recruitment consultants who embody and are committed to the following core internal values:
    • Innovation - I will embrace continuous learning. I will strive to continuously think outside the square.
    • Excellence - I will strive to surpass the expectations of my colleagues and customers.
    • Respect - I will treat all people with dignity and respect.
    • Passion - I will aim to impact my passion onto my colleagues and clients.li>
    • Teamwork - I will aim to build team work through sharing knowledge, valuing the insights of others and building on others ideas.
    • Commitment - I will continuously demonstrate my commitment to myself, the company and the wider community to be the best I can be.

    Contact PromoStaff on (03) 9246 0433 to speak to a Consultant about your organisation's recruiting needs.


Temporary Staff Agency Services

  • Do temp staff sign an employment contract?

    Yes. The temp staffing and recruitment agency employs you directly and will therefore expect you to sign an employment contract. Not only will the contract outline your employment status and conditions, it will also include certain restrictions regarding your ability to work directly for, and discussing your salary with, the enterprises that they introduce you to.
    When the temp agency send you on a role, you cannot accept any other temporary or permanent position with the organisation without going through the temp staff agency. Should the company want to hire you permanently, they will pay the temporary staff agency a certain amount to release you from your contract. Typically this is between 11% and 25% of the annual salary package that is offered to you.

  • What is temp to perm?

    ‘Temp-to-perm’ is an industry terms for temporary staff assignments that start as temporary, but could lead to being permanently employment by our client. We often offer this type of role. A company will us to find a candidate to fill a role temporarily, with an eye to possibly making them permanent if they are suitable. Often your salary expectations would be communicated to the client by your PromoStaff Consultant at the outset of the assignment. There is never any guarantee that that a temporary staff role will go temp-to-perm and as a temp you are not obliged to accept a direct employment offer if one is made.

  • Do temporary staff employees get paid holidays?

    No. You are casually employed by PromoStaff and receive a loading on your salary. You are not entitled to annual leave, sick leave or payment for public holidays.

  • How do temping agencies make their money?

    Temp Staff Agency make their money in different ways. They take a percentage of the temporary staff or contact salary. They also charge a placement fee to their clients of between 12% and 23% of the annual salary for any roles that go from temp-to-perm.

  • Can temp work benefit my career?

    Every temp assignment adds to your skills and demonstrates your ability to quickly adapt to new and varying working conditions and even industries. Ensure you regularly update your resume and online CareerController profile, including denoting that it was a ‘Contract’ role and listing your skills and achievements. If you excel as a temp you will also often find yourself being offered permanent roles by our clients. Often PromoStaff Consultant also find themselves as Referees to other employers and even agencies.

  • How much money does a temp staff agency take?

    The margin varies according to the temp pay rate and also the length and type of assignment. Often the client is aware of the margin and understands the premium they are paying for the recruitment service. For example, if a temp worker may be paid $30 per hour, the client for which they are working may actually be paying $40 per hour to the temp staffing and recruitment agency for their temp staff services. Of the $10 differece, around 30% to 50% is likely to be attributed to direct employment costs (e.g. superannuation, payroll taxes and Workcover insurance) leaving around $5 per hour margin for the temp agency.

  • How long does a temporary job last?

    Short-term temp positions might last 1 day or up to 2 weeks. When the role continues longer than about 5 weeks, a temp staffing and recruitment agency would typically consider the role long term with an increased chance that it may lead to the candidate being offered a permanent role with the client (temp-to-perm).

  • How does a temp staffing and recruitment agency work?

    Employers with temp staff needs enter into an agreement with a temporary staff agency to fill jobs with appropriately capable staff. A temp agency, also known as a temping agency or temp staff agency, finds and retains skilled worker to send out on short or long-term assignments.

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